Sachin Walls
Artists and art enthusiasts often face the challenge of transporting their paintings and art supplies when travelling by air. While it is possible to bring paintings on a plane, there are several factors to consider, such as the size and value of the painting, as well as the potential risks of damage or confiscation during transit. Additionally, the transportation of art materials, particularly oil paints, is restricted due to their flammability and corrosiveness, requiring careful planning and adherence to regulations. This topic aims to explore the guidelines, challenges, and personal experiences related to taking paintings and art supplies through airport security and on board an aircraft.
| Characteristics | Values |
|---|---|
| Can I take my painting into the cabin? | No |
| Can I check in my painting? | Yes, but it may be damaged. |
| How to pack a painting? | Bubble wrap and put inside a TV box. Check in as fragile. |
| How to transport oil paints? | Artist-grade oil colours are not hazardous. Do not refer to them as "oil paints". |
| How to transport oil paintings? | Place face-to-face with wax paper or non-stick baking paper between them. |
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What You'll Learn
Transporting oil painting materials
Understanding the Regulations
Firstly, it's important to understand the relevant safety regulations. Oil painting materials, including solvents and mediums, are often classified as "flammable and corrosive". As a result, they may be prohibited from being carried on board or checked as luggage unless specific packaging regulations are followed. Commercial oil paints, for example, are typically banned due to their solvent content. Artist-grade oil colours, on the other hand, are made from vegetable oil and do not contain solvents, so they are not considered hazardous. Gamsol, a solvent used in painting, is classified as combustible but not flammable and is permitted in checked baggage according to FAA, IATA, and US DOT guidelines.
Preparing Your Materials
When packing your oil painting materials, always use the original containers with intact, legible labels. Ensure that none of the containers exceed the maximum volume allowed for carry-on liquids, which is typically 100ml or 3.4 ounces. Place small containers in resealable plastic bags and securely tighten the caps to prevent leaks. If you are transporting Gamsol or other eligible painting mediums, include a Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) with each corresponding material. This information can be helpful for security inspections and can be accessed by the TSA if needed.
Shipping Options
Consider shipping your oil painting materials ahead of time to avoid any issues at the airport. You can use ground transportation services offered by postal services such as the US Postal Service, UPS, or FedEx. Specify "ground transportation" and insure the package for added security. Alternatively, you can purchase art materials, including solvents and mediums, at your destination. Most art supply stores offer small quantities of various art materials.
Interacting with Airport Security
When interacting with airport security, remain calm and cooperative. Show them the SDS or MSDS and explain that you are travelling with artist-grade oil colours made from vegetable oil, which are non-hazardous. Avoid referring to your materials simply as "oil paints" to prevent confusion with commercial oil paints. If you have any sharp tools or cutting instruments, pack them in your checked baggage rather than carrying them on board.
Temperature Considerations
Keep in mind that oil painting materials are sensitive to temperature and humidity fluctuations. Oil colours dry faster in warm weather, and solvents evaporate more quickly. This may impact your painting process, especially if you are used to a longer open time. Plan accordingly and consider using alternative mediums or techniques to achieve your desired results.
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Shipping fresh oil paintings
When it comes to flying with a painting, it is unlikely that you will be allowed to take it into the cabin with you. You could try to have it flown in the hold, but this comes with the risk of damage and involves multiple baggage handlers. Another option is to courier the painting with a company that specialises in handling valuable items. If you do decide to fly with your painting, make sure it is insured for its full market value, including insurance, freight costs and any valuation charges. Package it securely, and declare its full value to the airline or courier.
Now, if you are specifically shipping fresh oil paintings, there are a few things to keep in mind. Firstly, understand the specific risks associated with shipping oil paintings. Oil or acrylic impasto paintings, for example, are delicate and require extra protection. Consider securing a plywood or plexiglass board a few inches above the canvas to safeguard the painting.
Frames can provide additional protection and make packaging easier, but avoid glass fronts as they pose a risk of damaging the painting if they break or chip. Double boxing can be a good option to reduce the risk of damage during transit. Use picture boxes, which are inexpensive and can be telescoped together to accommodate larger paintings.
When it comes to the inner packaging, use a protective skin such as plastic wrap, and then an interior wrap of white paper to protect the surface of the painting from the outer packaging material. Bubble wrap is often used for this purpose.
Finally, consider using a professional art shipping company, especially if you are selling paintings and need to ship them regularly. These companies can handle the packaging and shipping, reducing the risk of damage. They can also help with the paperwork involved in international shipping.
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Security checks for paintings
Security checks at airports are a standard procedure for all passengers and their belongings, including paintings. While there are no explicit guidelines for paintings, certain considerations and precautions should be taken to ensure smooth passage through security screening. Here are some instructions for artists or individuals travelling with paintings:
Packaging and Protection:
Firstly, it is essential to package the painting securely to prevent damage. Paintings should be wrapped with wax paper or non-stick baking paper to protect the surface. Plastic push-pins can be used at the corners to create separation between paintings. For varnished paintings, ensure that nothing touches the surface during shipping to avoid issues like bubble wrap impressions.
Size and Cabin Restrictions:
Most airlines will not allow paintings to be taken into the cabin. Therefore, it is advisable to courier the painting or check it in as hold luggage. If the painting is particularly large, it may be subject to additional screening procedures.
Art Supplies and Materials:
When travelling with art supplies, certain restrictions apply. Oil paints, for example, are considered flammable and corrosive and cannot be carried on board unless specific packaging regulations are followed. Artist-grade oil colours are permitted, but it is essential to clarify that they are vegetable-based and do not contain solvents. Any sharp tools, knives, or cutting instruments must be packed in checked baggage rather than carried on board. All liquids, pastes, and gels in carry-on baggage are limited to containers of 100ml or equivalent.
Insurance and Documentation:
If the painting has significant monetary or sentimental value, consider insuring it for its full market value, including insurance, freight costs, and valuation charges. Additionally, provide clear documentation and be prepared to explain the nature of your art materials to security personnel.
Early Arrival and Compliance:
Arrive at the airport early to allow ample time for the screening process and any potential additional checks. Comply with security requests and maintain a cooperative attitude throughout the security checks.
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Packing and protecting paintings
Packing and transporting paintings can be a daunting task, especially when they are fragile and prone to damage. Here are some tips to help you pack and protect your paintings, whether you are moving or flying with them:
Sorting and Planning:
Firstly, sort your paintings by size. Small and medium-sized paintings can often be packed together, while larger pieces may require separate specialty boxes. Plan ahead, especially if you are flying with your paintings, as you may need to consider insurance and freight costs, and declare the full value to the airline or courier.
Materials for Protection:
Optimal materials for protecting your paintings include:
- Acid-free paper: This safeguards your paintings from chemicals that could cause corrosion or fading, making it ideal for delicate pieces.
- Glassine: A smooth and translucent paper that provides a protective layer.
- Bubble wrap: This classic protective material cushions your artwork against knocks and bumps.
- Foam board: Provides a sturdy and protective layer.
- Cardboard: A durable and flexible option for safeguarding artwork.
- Foil-backed 'Stiffy' art bags: These bags are a good investment, offering protection during storage, transit, and shipping. They shield artwork from light, moisture, and temperature changes.
Packing Techniques:
When packing framed artwork, pay extra attention to the glass. Wrap the painting in several layers of plastic food wrap or commercially available palette wrap to protect the painted surface. Then, lay the frame glass-side down on a sheet of brown paper and wrap the paper around the frame like a present. Ensure the bubbles of the wrap are facing outwards for better cushioning. Secure the paper with packing tape, and then add a layer of bubble wrap. If your artwork is canvas, roll it up loosely (not folded) and place it in a tube larger than the canvas. Avoid using bubble wrap inside the tube to prevent humidity.
Transport and Storage:
Consider crating your artwork for added protection during transport. Sturdy crates and cushioning can ensure your artwork arrives safely. If you are storing your paintings, aim for a climate-controlled storage space to protect them from poor environmental conditions. Avoid basements or attics with temperature fluctuations.
Flying with Paintings:
When flying with paintings, it is unlikely that they will be allowed in the cabin. You may need to check them in the hold or courier them with a specialized company. If your paintings contain any art supplies, be mindful that certain items are restricted. Oil paints, for example, may be considered flammable and corrosive, and sharp tools should be packed in checked baggage.
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Insurance for valuable paintings
When it comes to insuring valuable paintings, there are a few key considerations to keep in mind. Firstly, it's important to understand that art and collectibles may not always be covered by a standard homeowners insurance policy for their full value. In some cases, insurers may have a sub-limit that applies in the event of a loss, meaning they will only cover certain items up to a specified amount. Therefore, it is crucial to review your policy carefully and consider adding a separate endorsement or "rider" to ensure full coverage for your paintings.
To obtain adequate insurance for your valuable paintings, consider the following steps:
- Understand your policy limits: Review your existing homeowners, renters, or other insurance policies to determine if they provide any coverage for artwork. Pay close attention to any sub-limits or exclusions that may apply.
- Add a rider or endorsement: If your current policy does not cover the full value of your paintings, consider adding a rider or endorsement specifically for artwork. This will extend your coverage to include these valuable items.
- Provide necessary information: Your insurance provider may require a detailed description of each painting, photos, and possibly an appraisal to determine its value. It is recommended to obtain updated appraisals periodically to reflect any changes in the market value of your artwork.
- Consider art insurance specialists: Companies that specialise in art insurance, such as Chubb, often have more experience in creating policies tailored to protect your artwork. They understand the unique considerations of owning and insuring fine art, including claims handling and appraisals.
- Ensure comprehensive coverage: Opt for insurance that covers your paintings not only while they are in your possession but also during transit, exhibitions, or while on loan. This "door-to-door" coverage ensures that your paintings are protected regardless of their location.
- Understand what is covered: Be clear about the types of incidents covered by your insurance policy. Typically, insurance may cover total loss or partial damage due to events like fire or smoke exposure. However, some policies may exclude restoration costs, so it's important to read the fine print.
By following these steps and consulting with insurance professionals, you can ensure that your valuable paintings are adequately protected, giving you peace of mind and safeguarding your investment.
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Frequently asked questions
No, you cannot take your painting into the cabin with you. You will have to check it in as fragile luggage.
If your painting is of sentimental value, you can wrap it in bubble wrap and place it inside a TV box. If it is of monetary value, you should insure it for its full market value and declare its full value to the airline. You should also package it securely.
The airport security team will help you clear your painting through security. They will likely take it to a customs area equipped with machines for screening regular luggage.
Old frames do not travel well, so it is best to secure the corners as best as you can. If the frame is valuable, consider removing it before travel and reattaching it once you arrive at your destination.
Artist-grade oil colours are not hazardous and can be taken on board. However, do not refer to them as "oil paints" as commercial oil paints are on the list of banned materials. Any questionable, sharp items should be packed in your checked baggage.
